Club and Societies Reaffiliation Form

All forms mentioned in this application form can be downloaded and completed here:

Clubs & Societies Forms

Clubs & Societies Reaffiliation Application

Name of Club/Society

Calendar Year

Club/Society Email Address

Club/Society Postal Address


Please complete the required forms and upload them below.

All items below must be supplied before you can be recognised as an affiliated club or society. All forms can be found at the link at the top of the page.

Annual General Meeting minutes

Constitution or Form 173 Club Society Constitution Template completed

Any constitutional changes, which must include a copy of the constitution with the changes clearly marked on it; underlining of new content and ruled lines through old/removed content

Form 172 President's Report

Form 166 Club Society Treasurers Report

Balance of club/society bank account as at November 1st

Ledger of all income and expenditure including copies of tax invoices/receipts for all transactions

List of transactions from 30th November previous year to date of submission of records

Copy of the most recent club/society bank statement

Form 368 Club/Society Executive and Membership List

Form 198 Club Society Induction Form/s

Date Market Day Stall registered via JCUSA website

Disclaimer and Acknowledgement of Request for Reaffiliation

As the authorised executive officers of the Club/Society applying for reaffiliation or affiliation to the James Cook University Student Association (JCUSA) have read, interpreted and understand and agree to the below:
1. The Club/Society will assure that all applicable JCUSA and JCU policies and procedures as well as federal, state, and local laws are observed and/or enforced, including JCUSA Policy POL003, POL048, POL091, JCUSA document DOC007 and JCU Policy Student Code of Conduct
2. The Club/Society will ensure that members using the JCUSA BBQ or any other equipment will have completed training provided by JCUSA prior to its use.
3. The Club/Society understands that the JCUSA Student Council can at its own discretion or upon advice from the JCUSA Clubs and Societies Committee disaffiliate a Club or Society, if a Club/Society has engaged in inappropriate conduct. Upon disaffiliation, JCUSA will withdraw support and funding (if applicable).
4. Depending on the type and severity of the misconduct the JCUSA Clubs and Societies Committee or the JCUSA Student Council can take further action under the JCU Student Misconduct Policy which could lead to further penalties for the student/s involved.
5. To be eligible to apply for a JCUSA SSAF Grant, we will charge a minimum of $5 membership fee per member, once, per calendar year.
6. As an affiliated Club/Society will ensure that two members of the executive committee will attend the JCUSA Club/Society Induction Night at the beginning of each semester and register for and attend the JCUSA Market Day that is held in Semester 1 and Semester 2 of each year.
7. Regular monitoring of the JCUSA website that pertains to Clubs and Societies for new policies, procedures and forms that will be read, interpreted and applied/utilised.
8. Complete any training requested by JCUSA, e.g. COVID Infection Control training, safe food handling, BBQ training etc.

Please sign and upload Form 356 Club Society Reaffiliation and Affiliation Disclaimer Form

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